• Executive Assistant

    Applications are now closed for this position.

     

    About Effective Giving UK

     

    Effective Giving UK's mission and activities

    Effective Giving UK is a non-profit based in London and Oxford. We support major donors who are committed to maximising the impact of their philanthropy through our research, grantmaking and advisory work. We currently advise donors in Europe, North America and Asia, whose giving capacity ranges from $1 million p.a. to the majority of $1 billion. We focus on work to safeguard future generations and have an extensive network of research advisors across fields including AI safety, biosecurity and global priorities research. One of our advisees, Ben Delo, is the UK’s youngest self-made billionaire and has signed the Giving Pledge - pledging to donate the majority of his wealth to “funding work to safeguard future generations and protect the long-term prospects of humanity”. Ben has also entered into a co-funding partnership with Open Philanthropy, which was facilitated by Effective Giving UK.

     

    Alongside advising donors on where to give, we conduct outreach and connect major philanthropists to relevant research and experts in order to share the concepts behind effective altruism and longtermism with them. Our outreach ranges from weekend-long retreats to events hosted adjacent to top global tech conferences to small, highly curated dinners.

     

    Effective Giving UK’s team culture

    We're a collaborative, dedicated, supportive and positive team. We are all deeply motivated by the work that we do and the impact we can have. We are an ambitious start-up with a culture of clear communication, feedback, ownership over our work and a strong focus on outcomes. We're excited to be expanding our team with this role and welcoming someone new to Effective Giving UK.

    Responsibilities

     

    The responsibilities for this role will vary by experience, but are likely to include:

    • Email drafting: drafting emails to a wide variety of stakeholders, including grantee organisations, UHNW advisees and our expert network.

    • Creating and managing contact follow-up systems: ensuring all CEO emails are replied to in a timely fashion (within 24 hours where possible); ensuring regular contact is kept with key stakeholders.

    • Preparing meeting agendas and performing research ahead of meetings: research to be conducted into call participants, organisations and relevant topics; clearly communicating this research in agendas.

    • Conducting research to inform the CEO: this could be on a wide variety of topics (people, events, conferences, summarising other research); communicating this succinctly in writing. 

    • Scheduling meetings & booking business travel arrangements: manage the diary and schedule of the CEO; book flights, transportation, and lodgings for the team.

    • Monitoring budgets and expenses: compiling regular expense reports, monitoring budgets for various projects. 

    • Assisting on other projects: including events and internal operations, working alongside our incoming Head of Operations and Events; including recruitment, working alongside our Managing Director.

    • Managing Effective Giving UK’s public media: responsibility for keeping our website and other public profiles up to date.

    • Everything else: a wide variety of tasks not listed above (e.g. proactively ensuring the office environment is optimally set-up). 

    The successful candidate will report to Effective Giving’s Managing Director.

     

    Who Should Apply for This Role?

     

    The ideal candidate will demonstrate the following attributes:

    Essential

    • Outstanding attention to detail: demonstrated ability to create high-stakes error-free documents; desire and ability to spot and correct errors in all materials.

    • Excellent communication skills: demonstrated ability to quickly judge the tone needed for a wide variety of communications and draft emails/documents appropriately. 

    • Highly organised: demonstrated ability to juggle multiple projects with competing deadlines and priorities.

    • Thrive with a high task-volume: someone who enjoys working on many different things, is flexible, and is comfortable with regular context switching.

    • Ability to put work in context: someone who consistently views individual tasks as part of its wider project, keeping in mind the ultimate project purpose/aims (versus viewing tasks as items to tick off a list).

    • Discretion and confidentiality: commitment to maintaining appropriate levels of confidentiality.   

    • Existing right to work in the UK.

    Desirable

    • 4+ years experience as an Executive Assistant, Personal Assistant or similar role.

    • Joy and pride in work that enables an organisation to flourish: the ideal candidate will contribute significantly to the smooth running of Effective Giving UK and take pride in executing excellently.

    • Proactive: the ideal candidate will be proactive, continually improving systems to increase the efficiency and productivity of the CEO and the wider team.

    • Familiarity with effective altruism: we are a mission-driven organisation and familiarity with the concepts of effective altruism and longtermism are important as they guide our content, work and strategy. 

    • Team player: willingness to do unglamorous tasks with a positive attitude to ensure success (we’ve all collected printing from Ryman’s and done similarly unglamorous tasks!).

     

    Salary, Benefits and Location

    • This role is in-person, full-time and London based. We have an office in the beautiful, plant-filled Second Home Spitalfields

    • Starting salary of £35,000 - £55,000, dependent on experience and skills.

    • Benefits include generous paid vacation time, equipment budget, training budget, well-being budget, private healthcare (Bupa) and dental care, and a well-stocked office fridge. 

    • We also have flexible working and some team members regularly work from home. We would request that new colleagues work from the office for the first c. 3 months to ensure a smooth onboarding period. We typically work regular hours (c. 9am-6pm) but occasionally work outside of this when important, time-sensitive projects require it or when attending/hosting events. We have a strong preference for candidates willing to respond to such requests outside of regular hours.

     

    Application Process

    • First stage: CV, short application form & standardised test

      • Deadline: midnight BST, Friday 7 August 2020.

      • Once you have submitted the short application form and emailed your CV to jobs@effectivegiving.org, you will be emailed the next working day with instructions to complete the online standardised test. 

    • Second stage: work task

      • Depending on the number and suitability of applicants, there will be one or two remote work tasks. The first work task will take around 2 hours. 
        Timeline: we aim to have this stage complete by c. 21 August

    • Third stage: in-person interview (physical distancing guidelines dependent)

      • Timeline: we aim to have this stage complete by c. 4 September.

    • Fourth and final stage: in-person c.1 week work trial

      • We recognise an in-person trial is a significant commitment. Compensation will be provided to all candidates who complete a work trial (£750/working week). We are keen to work with the final candidate(s) to ensure they are able to complete a work trial, and aim to be flexible and accommodating. Please reach out if you are interested in applying but think you’d be unable to complete a work trial.

      • Timeline: we aim to conduct our in-person trials w/c 14 September, w/c 21 September and w/c 28 September. Please let us know if you won’t be available during these dates, we will aim to arrange alternative dates.

    • The starting date for the position will be determined together with the successful applicant. However, we are looking to hire as soon as possible.

    • Email jobs@effectivegiving.org with any questions. 

    • Effective Giving UK is an equal opportunity employer and we value diversity at our organisation. We do not discriminate on the basis of ethnicity, religion, nationality, gender, sexual orientation, age, marital status, or disability status. We are happy to make any reasonable accommodations necessary to welcome all to our workplace. Please contact us to discuss adjustments to the application process.

     

    Click here to apply.

CONTACT US

For enquiries, please contact natalie@effectivegiving.org.